Position Details:

  • Permanent, Full-time
  • Schedule: Monday to Friday
  • Eligibility to WFH as per Company’s policy

Location: Head Office, Oakville, ON


Reporting to the Director, Finance & Controller, the Accounts Receivable Clerk will help ensure that finances are managed effectively and that customers are billed correctly and paid on time.

The successful incumbent will work with other departments to ensure that all financial transactions are carried out effectively and efficiently, ensure that the correct amounts are collected in a timely manner, verify and record transactions, resolve accounts discrepancies, and perform other tasks to secure client payments.

As an Accounts Receivable Clerk, you must be confident in communicating with clients via telephone and email correspondence; must possess excellent verbal and email etiquette, have a professional, positive and pleasant attitude and able to build professional relationships with our clients and internal sales and account reps. You should be a skilled and thorough researcher with excellent communication and record-keeping skills. You should be detail-oriented, organized, and self-motivated with strong math and computer skills.

The primary responsibilities and duties include; but are not limited to:

  • Collecting payments, by building strong customer relationships and counter party Accounts Payable departments
  • Processing, verifying, and posting receipts for goods sold or services rendered in a timely and accurate manner. Maintaining system records regarding payments and account statuses.
  • Researching, investigating and resolving invoice and account discrepancies.
  • Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up-to-date.
  • Working with the Finance department to review accounts, client payments, credit history, and develop new or better repayment terms.
  • Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
  • Generating reports, metrics and statements for internal use.
  • Calculating, recording, inputting or processing financial data
  • Preparing customer invoices from billing system based on accounting procedures
  • Matching payments to invoice numbers or sales orders
  • Handling customer inquiries regarding billing issues
  • Managing an Accounts Receivable ledger and Accounts Receivable files
  • Submitting daily reports to management on accounts receivable operations
  • Applying and developing fair credit practices
  • Engaging in ongoing educational opportunities to update job knowledge.
  • Additional responsibilities and duties as assigned.

Requirements / Qualifications:

Academic Training:

  • Bachelor’s or College degree in accounting, finance, or related field.

Work Experience:

  • At least 3 years experience in a similar role.
  • Work experience in a manufacturing environment an asset

Specific Competencies:

  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Experience in processing payments and invoices in billing systems
  • Good written and oral communication skills with strong attention to detail
  • Strong math, typing, and computer skills, especially with bookkeeping software.
  • Excellent communication, research, problem-solving, and time management skills.
  • High level of accuracy, efficiency, and accountability.
  • Attention to detail.
  • Ability to build relationships with clients and internal departments.
  • Ability to work in a team environment, and independently without supervision.
  • Proactive mindset with the ability to multitask in a high paced environment while meeting deadlines.

To apply for this position please email: recruiting@mediaresources.com